GUIDELINES FOR
THE CHAIR

Dear

Thank you for agreeing to Chair a session at the Annual Scientific Meeting of the ISCoS in

…………….on................between............ and...........

1. You have the authority and the responsibility for keeping the speakers to time. To assist you in this you will have the following equipment:

........................................................

........................................................

2. Presentation should last........ minutes followed by ..........minutes for discussion. The discussion for several papers can be grouped together if you wish.

3. Please ensure that you and the speakers are familiar with the controls for the:

• Computer presentations
• Over-head projectors
• Lights and microphones
• Laser pointer

4. The Audience should be informed how to use the microphones for discussion and should identify themselves when asking a question (name + country)

5. The conference organizers may wish to make announcements at the beginning and at the end of the session.

GUIDELINES FOR
SPEAKERS

PRESENTING A PAPER

1. Practise your paper in front of colleagues before the conference if you are not very familiar with public presentation.

2. Do not put too much information on one slide (eg):

• maximum of 8 lines of text
• maximum of 8 words per line
• avoid complex tables - use graph or chart

  A computer/slide presentation preparation room will be available, where you should check your computer presentation and the order and orientation of your slides

3. Identify yourself to the Chair of your session and get to know the audio-visual controls in advance

4. Speak clearly, distinctly and slow enough that also those whose native language is something other than English can enjoy your valuable talk

5. Keep strictly to your time to allow a proper discussion.

PRESENTING A POSTER

1. Posters should be no more than ….. metres wide and … metre high.
Remember: posters will be viewed from a distance of at least 1 to 2 metres (3' to 6')

2. Lettering should be clear and bold, with the title at the top of the poster in letters at least 3cm high, followed by the authors. Make captions brief, labels few and both clear. Use large typescript if displaying a copy of your abstract

3. Keep illustrations clear, using charts, graphs, drawings and pictures. Use matt (silk) finish photographs. This will help diminish glare

4. Do not write on board used as background for your posters

5. Hang up your poster with the indicated material

6. Use the poster board with the number allocated to you